IBTN 2018 FAQs

Applicant Information: Inaugural IBTN Summer School 2018 and 2018 IBTN Conference Poster Abstracts

 

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A. POSTER ABSTRACT SUBMISSIONS

1. General Information for Poster Abstract Submissions
2. Timeline and Deadlines
3. Submission Instructions
4. Publication
5. FAQ

1. General Information for Poster Abstract Submissions

The IBTN Conference is held May 24 to 26 and is open to anyone registering to attend. The conference will include a poster session. Authors whose posters have been selected will have ten (10) days to accept and confirm their attendance to the conference. Presenting Authors will then be required to register for the conference before the conference registration deadline (May 11, 2018). Please note that Presenting Authors are in no way required to apply for the IBTN Summer School.

2. Timeline and Deadlines

  • Call for poster abstracts: November 7, 2017
  • Poster abstract submission deadline: January 22, 2018, 23h59 EST
  • Early bird registration period: January 29 to March 23, 2018
  • Notification for acceptance of poster abstracts: February 5, 2018
  • Poster abstract author’s deadline for confirmation: February 23, 2018, 23h59 EST
  • Deadline to register for the conference: May 11, 2018

3. Submission Instructions

  • Abstracts may be submitted in English or French (for those submitting in French, please refer the Publication section)
  • Abstracts can be submitted in any of the following formats: .doc, .docx, .odt, .ott, .pdf, .rtf
  • The total length of the abstract should not exceed 1,750 characters (including spaces, and excluding authors, titles and affiliations)
  • The name of the Presenting Author must be indicated in bold and the name of the Corresponding Author must be indicated with an asterisk.
  • The abstract must include the following clearly identified headings:
    • Abstract title
    • Authors, Author Titles and Affiliations
    • Background
    • Objectives
    • Methods
    • Results
    • Conclusion

Download a sample (PDF format) to help you prepare your submission.

4. Publication

  • Abstracts will be published in a peer-reviewed scientific journal (TBA)
  • Authors submitting a French-language abstract must also submit an English translation with their submission if they wish the abstract to be published. Accepted abstracts submitted in French without an English translation can be nevertheless presented at the Conference, in French or in English.

5. FAQ

I will not be participating in the IBTN Summer School. Can I still submit a poster abstract to the conference?

Absolutely! Presenting Authors attending the conference are not required to apply to the Summer School. Summer School candidates are offered admission based on a separate application process. Poster abstract submissions will be evaluated through a separate peer-review process.

 

I will not be participating in the IBTN Summer School. Can I still attend the IBTN conference?

No problem! People attending the Conference are not required to attend the Summer School. Admission to the Summer School is managed through a separate selective process. Only selected applicants will be offered admission.

 


B. SUMMER SCHOOL ADMISSIONS

1. General Information for Summer School Applicants
2. Timeline and Deadlines
3. Terms of the Inaugural IBTN Summer School Application and Acceptance Process

1. General Information for Summer School Applicants

The IBTN Summer School will be held May 21 to 26, 2018 and is open to applicants who have been offered admission. Summer School applicants who are offered admission will have two (2) weeks to accept and confirm their attendance to the Summer School, and pay the Summer School registration fees. By paying their Summer School registration fees, applicants thereby accept to attend the Summer School and will be registered simultaneously to the Inaugural IBTN Summer School and the 2018 IBTN Conference.

Please note that Summer School applicants are encouraged to submit a poster abstract to the 2018 IBTN Conference, but are not required to do so.

2. Timeline and Deadlines

  • Start of application period for Summer School: December 4, 2017 – Go to online form now
  • Summer School application deadline: January 15, 2018, 23h59 EST
  • Notification of Summer School admission offer and registration fee payment request: February 16, 2018
  • Deadline to confirm acceptance and pay registration fees: March 2, 2018, 23h59 EST
  • Start of online activities: Early March 2018 (to be confirmed)
  • End of online activities: End of June 2018 (to be confirmed)

3. Terms of the Inaugural IBTN Summer School Application and Acceptance Process

 

Who can attend the Summer School?

The Summer School is open to graduate students and early career researchers who want to develop and extend their knowledge about behavioural trials.

The “graduate student” category includes:

  • a) current Masters* and PhD students
  • b) current postdoctoral fellows or full-time research associates who have completed their last graduate degree within the last five (5) years.

 

The “early career researchers” category includes:

  • c) new investigators who obtained their first independant faculty appointment (or equivalent) within the last five (5) years
  • d) full-time research associates (or equivalent) who completed their last graduate degree more than five (5) years ago.

 

If you have questions about these categories and how they apply to your situation, please contact the IBTN Team at team@ibtnetwork.org.

*Masters-level students may be offered admission if they demonstrate sufficient background and interest.

 

When will the Summer School take place?

The Summer School will take place from May 21 to 26, 2018, with an additional 10-20 hours of online activities.

  • Early March: Start of online activities
  • May 21: Opening dinner
  • May 22: Summer School courses
  • May 23: Summer School courses
  • May 24: Summer School courses + IBTN Conference opening cocktail and poster presentations
  • May 25: IBTN Conference and dinner event
  • May 26: IBTN Conference and public lectures
  • End June: End of online activities

 

Where will the Summer School be held?

The Summer School will be held in downtown Montréal (Canada). Courses will be held at Concordia University’s Sir George Williams campus (also known as the downtown campus) and conference activities will be held at Université du Québec à Montréal’s (also known as the UQAM campus).

 

What courses and workshops will be offered?

Course outlines to be announced shortly. Specific conference workshops will also be required for applicants seeking credit for the Summer School program. More details to be announced.

 

What is the course schedule?

We anticipate 45-minute teaching blocks and 1- to 1.5-hour discussion blocks, followed by 30-minute end-of-session free discussion blocks. More details to be announced.

 

What is the nature, and time required, for online activities prior to and after the program?

Online activities require between 10 and 20 hours and will involve preparatory reading and brief contrast-and-compare assignments. Online activities scheduled after the on-site Summer School program will include a final report that will be required for students seeking course credit. More details to be announced.

 

How many credits can I obtain from the Summer School?

The Inaugural IBTN Summer School is a PhD-level course recognized by the Ministère de l’Éducation et de l’Enseignement supérieur and approved by Concordia University’s Faculty of Arts & Science. The program will offer attendees three (3) graduate-level credits (800-level credits).

Summer School credits are accepted toward degrees at most colleges and universities at the discretion of the home institution. Concordia University has an agreement with many universities in North America. However, because degree requirements vary among schools, you should check your home school’s transfer policies before you register.

Please note: For admitted students who wish to pursue the program for an 800-level graduate course credit, tuition fees will apply on top of the Summer School registration fees. Tuition fees will be charged based on the student’s status and existing agreements between their home institution and Concordia University. Admitted students who have indicated on their application form that they wish to seek course credit for this program will be contacted by the IBTN Team who will help coordinate the application and payment of tuition fees.

 

How long is the Inaugural IBTN Summer School program?

It will be held over 6 days from May 21 to 26, with 3 of these days taking place at the 2018 IBTN Conference (May 24 to 26).

 

What are the admission procedures?

  • Review all the Terms of the Application and Admissions Process found on this page.
  • Fill out the online application form
  • Include a CV and letter of intent in one of the following formats:.doc, .docx, .odt, .ott, .pdf, .rtf
    • A current CV: Maximum of one (1) to two (2) pages including your background, current program of study, previous work experiences, and any other relevant information.
    • Letter of intent: Maximum of one (1) page (1.5 line spacing) covering your background, areas of interest, motivation for attending the Summer School, and any other relevant information.
  • Provide a proof of status.

Please note: We highly recommend submitting your materials in PDF format.

 

What qualifies as a “proof of status”?

  • For Masters and PhD students: A clear and legible scan or photo of your current student ID card, or copy of a transcript for the 2017-18 school year.
  • For postdoctoral fellows and full-time research associates: A copy of any official university document clearly indicating the date your last graduate degree was conferred.
  • For all other applicants: A copy of any official university or institutional document clearly indicating the date of your current faculty or research appointment (or equivalent).

 

What are the costs?

All admitted IBTN Summer School students must pay Summer School registration costs. Students seeking course credit will also be required to pay tuition.

Registration costs: The reduced Summer School registration rate is offered to graduate students (Masters and PhD) and to postdoctoral fellows and full-time research associates who are within five (5) years of having completed their latest graduate degree. All other applicants are subject to the regular Summer School registration rate. Applicants who are current IBTN members* qualify for the discounted Summer School registration rates.

FOR IBTN MEMBERS

  • IBTN-member reduced registration rate: $285 CAD
  • IBTN-member regular registration rate: $475 CAD

 

FOR NON-IBTN MEMBERS

  • Non-member reduced registration rate: $335 CAD
  • Non-member regular registration rate: $525 CAD

 

*Not a member yet? Register now – it’s free!

 

Tuition costs: For admitted students who wish to pursue the program for an 800-level graduate course credit, tuition fees will also apply and will be charged based on the student’s status and existing agreements between their home institution and Concordia University. Admitted students who have indicated on their application form that they wish to seek course credit for this program will be contacted by the IBTN Team who will help coordinate the application and payment of tuition fees.

 

What’s included in the Summer School registration costs?

Summer School registration costs will cover all Summer School courses and Conference registration fees, as well as the following:

  • Evening dinner (May 21)
  • On-site breakfast (May 22 to 26)
  • On-site lunches (May 22 to 26)
  • Morning and afternoon coffee/snack breaks (May 22, 23, 25 and 26)
  • Morning coffee/snack break (May 24)
  • Happy-hour cocktail reception (May 24)

Travel grant recipients also receive 6 nights free accommodations (evenings of May 21 to May 26). Read more about accommodations.

*Please note that the Conference Networking Dinner is not included in the cost of registration. Registered Summer School students will be given an opportunity to purchase Networking Dinner tickets separately at a cost of $60 CAD.

 

What is the application deadline?

Deadline for applications is January 15, 2018, 23h59 EST.

 

Once I receive my admission offer, how do I register?

Applicants receiving an admission offer will also receive a payment request for Summer School registration fees, and a confirmation about their eligibility for a travel award and free accommodations. Paying the Summer School registration fees will constitute acceptance of the admission offer. Summer School registration fees are payable no later than March 2, 2018, 23h59 EST. Upon receipt of payment, the IBTN Team will proceed to register confirmed candidates for the Summer School, and will contact them directly to coordinate IBTN Conference workshop selections and other Conference-related details. Students having indicated that they wish to pursue the IBTN Summer School program for course credit will be contacted by the IBTN Team who will help coordinate the application and payment of tuition fees (which are supplemental to the Summer School registration fees). Read more about tuition costs.

 

What accommodations are offered?

Accommodations for the nights of May 21 to May 26 will be offered free of charge to eligible applicants. Accommodations will be provided at the Grey Nuns Residence. Those not eligible for free accommodations may choose to book a room at a nearby hotel or residence, or book a room at the Grey Nuns Residence using the IBTN discount code (which will be included in the Offer of Admission Package).

 

Who pays for travel costs?

Travel expenses are not covered by the IBTN Summer School but some applicants may be eligible to receive travel awards to help cover their travel expenses. Our goal is to make the IBTN Summer School as accessible as possible. Travels awards will be granted based on the pool of applicants, eligibility and available funding, and will be considered on a case-by-case basis.

 

When are Summer School registration fees payable?

An online payment request will be included in your Offer of Admission package. Summer School registration fees are payable no later than March 2, 2018, 23h59 EST.

 

When are tuition fees payable?

Tuition fees will be charged and payable on a case-by-case basis, based on the student’s status and existing arrangements between Concordia University and their home university. Read more about tuition costs.

 

How do I withdraw from the Summer School program?

Requests for withdrawal received before 23h59 EST on March 23, 2018 will be processed. A $50 non-refundable fee will be withheld from the paid Summer School registration fees. Requests for withdrawal after this date will be honoured but Summer School registration fees will not be reimbursed.

 

I have special mobility needs. Are the venues of the IBTN Summer School program accessible?

Yes, Summer School courses and the IBTN Conference activities are offered at public universities which are universally accessible. Living accommodations at the Grey Nuns Residence offered by the Summer School are also wheelchair accessible. All three locations are in the downtown area and fall within a 3-km radius of one another. We invite accepted applicants to contact us at team@ibtnetwork.org to discuss any transportation or other specific accommodation needs they may have.

 

I am not from Canada. What kind of visa will I require?

Visa requirements remain the responsibility of individual applicants based on their nationality and employment/student status. Please contact the relevant authorities at your university, organization, or consulate to inquire about your personal visa requirements.

 

I have other questions. Where can I get more information?

Email the IBTN Team at team@ibtnetwork.org.

 

What happens if I can only participate in the Summer School (and not the IBTN conference)?

Attendance to the IBTN Conference is an integral part of the Summer School program. Those accepting admission to the Summer School are expected and required to attend the Conference as part of the Summer School program.