Privacy & cookie policy

Updated January 19, 2019

The IBTNetwork website uses WordPress to create its pages and provide user accounts and services for its members-only area. All interactions with the website, even for anonymous visitors, take place over an encrypted (SSL) connection.

Information that you provide to us

Any personal information you provide to us including and similar to your name, address, telephone number and e-mail address will not be released, sold, or rented to any entities or individuals outside of our organization. Please note that member profile information is visible to IBTN personnel and may be visible to other IBTN members based on your profile’s privacy options.

We may disclose the personal information we collect through this site, when we, in good faith, believe disclosure is appropriate to comply with the law (or a court order or subpoena); to prevent or investigate a possible crime, such as fraud or identity theft; to enforce this agreement or other agreements that govern your use of this Site; or to protect the rights, property or safety of our users, or others.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Information that is collected automatically

Like most websites, IBTNetwork has access to information that web browsers, mobile devices, and servers typically make available, such as the browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information. We use WordPress.com Stats to store and process this information so we can know the number of visitors on our site and what posts and pages are the most popular. We cannot personally identify you or your browsing habits using this information.

In addition, our web hosting provider (InMotion) keeps its own server access logs which may contain similar information, as is customary in the industry. We have no control over these logs, although we may view them upon request.

How long we retain your data

Visitors to the website may submit information to IBTN without signing in through a membership account. This data (reservations, event surveys, contact form submissions, etc.) is temporal in nature and will be deleted from the website after it has been used for its intended purpose.

For users that register on our website (i.e., IBTN members), we store the personal information you provide in your user profile. You can see, edit, or delete your personal information at any time (except you cannot change you username). Website administrators can also see and edit this information. When you delete your website account, all personally-identifiable data related to that account will be deleted from the website.

What rights you have over your data

If have you submitted any information to IBTN through this website, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Information submitted through our contact form may be checked through an automated spam detection service.

Embedded content from external websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These external websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

We are not responsible for the content of external websites. You are advised to read the privacy policy of external sites before disclosing any personal information.

Cookies and how we use them

Cookies are small pieces of data that are stored on your computer or other devices when websites are loaded in a browser. They are widely used to “remember” you and your preferences, either for a single visit (through a “session cookie”) or for multiple repeat visits (using a “persistent cookie”). They ensure a consistent and efficient experience for visitors and perform essential functions such as allowing users to register and remain logged in. Cookies may be set by the site that you are visiting (known as “first-party cookies”) or by other websites who serve up content on that site (“third-party cookies”).

IBTNetwork does not use cookies to collect personal information from visitors to its website.

First-party cookies set for all visitors

We use cookies to remember your language preference (currently English or French) for reading this site. We also use a cookie to remember that you have clicked the button on the cookie policy popup to continue using this site.

First-party cookies set for registered users (i.e., IBTN members)

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you sign in to the site, WordPress will also a cookie on your computer to note your username and the fact that you have logged in – this permits you to view and store data on the site in accordance with your access level (member, administrator, etc.). The “logged-in” cookie is deleted after your browsing session ends, or possibly up to two weeks later if you have checked the “Remember me” box on the sign in form.

If you fail to sign in several times in a row (perhaps by mistyping your username or password), WordPress with ask you to answer a simple math question to make sure that you are a real person. WordPress then uses a cookie to remember that you have successfully verified that you are not an automated program trying to break into the site.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Third-party cookies

Some pages on IBTNetwork.org use different third-party applications and services to enhance the experience of our visitors. These include social media platforms such as Facebook, Twitter, LinkedIn, and Google+ (through the use of sharing buttons) or embedded content from YouTube and Twitter. As a result, cookies may be set by these third parties and used by them to track your online activity. We have no direct control over the information that is collected by these cookies.

Managing cookies

Visitors may wish to restrict the use of cookies or completely prevent them from being set. Most browsers provide for ways to control cookie behavior such as the length of time they are stored – either through built-in functionality or by utilizing third-party plugins.

To find out more about how to manage and delete cookies, visit aboutcookies.org. For more details about advertising cookies, and how to manage them, visit youronlinechoices.eu (EU based), or aboutads.info (US based).

It’s important to note that restricting or disabling the use of cookies can limit the functionality of sites, or prevent them from working correctly at all.

About this policy

The information contained in this policy represents the most current version. As web technologies and privacy legislation evolves, this policy may be subject to change occasionally. We may therefore update this policy at any time. If we make any such changes, we will revise the publication date at the top of this page to indicate the latest updates. You are encouraged to periodically check such policies from time to time to keep informed about their status.

This policy contains sections adapted from Automattic‘s privacy policy (WordPress’ parent company) under a Creative Commons Sharealike license.